California - US Other 2 months ago

As the Fund Manager for the Division of Pulmonary and Critical Care, you will be responsible for contract and grant management of over 50 division accounts involving multiple funding sources, preparing annual budgets and monitoring budget variances, preparing various university and agency financial reports, and assisting with proposal budget preparations and ongoing forecasting. You will prepare all internal documentation and act as liaison to all University entities necessary for the preparation of assigned PI’s contract and grant proposals. In this role you will, coordinate all fund activities of designated accounts from inception to closure; reconcile monthly ledgers, compile fiscal information to be used to prepare annual budgets, financial reports, editing drafts, collaborating with investigators and gathering all the information necessary for submission. You will also assist in preparation of pre-award budgeting including salary, equipment, supplies and other expenses used in the proposed research; track proposal status and Sponsored Research Negotiation progress and ensure all necessary documents are completed and submitted.


  • Demonstrated skill in applying accounting and audit principles and practices.
  • Demonstrated skill and ability to operate calculator with speed and accuracy.
  • Demonstrated skill in analyzing documents in order to identify any discrepancies or potential problems.
  • Mathematical skills sufficient to monitor expenses, calculate costs and forecast expenditures.
  • Ability to work with minimum supervision and set priorities in order to meet varying demands and competing deadlines.
  • Ability to develop a personal organization tracking system that includes requests, deadlines, instructions, procedures, protocols, and follow-up issues to ensure compliance with deadlines while appropriately prioritizing competing tasks and responsibilities.
  • General knowledge of University personnel and payroll policies and procedures.
  • Working knowledge of University financial ledgers and systems.
  • General knowledge of University sponsored research administration, including pre and post award administration.

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

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