Tempe - AZ Full Time 2 months ago

ASU Gammage is seeking a highly motivated, organized and team oriented professional to support the Cultural Participation programs. Visit https://asugammage.com/community/overview to learn more about the programs. This position reports to the Sr. Director of Programs and Organizational Initiatives. In keeping with the departments core values and the ASU Charter, this position will be committed to high standards of professionalism and to support a culture and environment that leads to meaningful experiences for all program participants. The work location for this position is at Desert Financial Arena on the Tempe Campus. This position requires nights and weekend hours as needed during events as well as off campus local travel.

Job Family

Business Operations

Department Name

ASU Gammage DFA

Full-Time/Part-Time

Full-Time

VP Code

Cultural Affairs

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,000 to $44,000 per year; DOE

Close Date

18-August-2022

Category

02

Essential Duties

  • Provide administrative and event support to all ASU Gammage Cultural Participation programs.
  • Plan, communicate, and coordinate most aspects of the School to Work program.
  • Receive and record registration and forward payments to business office from program participants.
  • Conduct research to explore and enhance new partnerships, administrative procedure and related opportunities.
  • Order and coordinate delivery and set-up of catering for department programs.
  • Maintain archive of program records.
  • Order rental equipment as needed for events.
  • Compile material for Cultural Participation brochure.
  • Run errands, which requires driving a 7-passenger van and/or electric golf cart.
  • Learn the work and needs of other ASU Gammage/Cultural Affairs staff in order to support very efficient and positive intra-departmental work flow and relationships.
  • Develop a personal code of conduct to help ensure our work environment is welcoming, equitable and supports our department mission and core values along with the ASU Charter.
  • Other special projects as assigned.

Minimum Qualifications

Bachelor’s degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • High level exceptional customer service, tact and diplomacy in communication.
  • Skill in paying attention to detail.
  • Knowledge of standard office practices, procedures and etiquette.
  • Demonstrated ability to organize/maintain a variety of files and records.
  • Skill in following verbal and written instructions.
  • Demonstrated skill in composing letters.
  • Demonstrated good judgment and ability to set priorities.
  • Skill in public speaking and group presentations.
  • Demonstrated ability to work in a fast pace, deadline-oriented environment.
  • Ability to work independently after receiving guidance.
  • Ability to drive on university business and possess a valid US driver license upon employment.

Working Environment

  • Ability to clearly communicate verbally, to read, write, see and hear.
  • Ability to sit and use computer for extended periods of time.
  • Ability to adapt to rapid changes and a fluid work flow
  • Operate standard office equipment.
  • Utilize computer software applications such as MS Outlook, Word, Excel, Aventri, Workday and AdobeSign.
  • Create and maintain files.
  • Ability to drive on university business and possess a valid US driver license upon employment.
  • Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
  • Develop and maintain community and on-campus relationships.
  • Travel to off campus facilities to coordinate and participate in program events.

Department Statement

ASU Cultural Affairs is comprised of three units – ASU Gammage, ASU 365 Community Union and ASU Kerr. Through the mission of
Connecting Communities™, ASU Cultural Affairs makes an impact across the Valley of the Sun through the arts, entertainment, education and events.

ASU Gammage has been a top cultural destination in the Valley for more than 50 years. The Frank Lloyd Wright designed performing arts center located on the Tempe campus of Arizona State University is one of the largest university-based presenters of performing arts in the world and top touring market for Broadway. Home to the Desert Financial Broadway Across America – Arizona and Beyond series, the mission of
Connecting Communities™goes beyond the stage and programs and impacts the community through shared experiences in the arts.

ASU Cultural Affairs is committed to providing a welcoming, equitable and respectful environment for all in order to realize our mission of
Connecting Communities™through the arts, entertainment, education and events. Our core values serve as a guide for daring engagement, respectful dialogue and cross-collaboration. Learn more about our commitment and values at https://www.asugammage.com/about/asu-cultural-affairs-core-values

To learn about ASU Gammage, visit: asugammage.com/about

To learn about the ASU Charter and goals, visit: president.asu.edu/asu-mission-goals

Total compensation at ASU is more than the salary paid for the valuable work performed. You can estimate the approximate value of your overall compensation here: cfo.asu.edu/compensation-estimator.

You also receive the following:

  • Comprehensive package of affordable health benefit plans and programs: cfo.asu.edu/benefits
  • Access to world-class educational opportunities at deeply discounted rates
  • Paid holiday, vacation and sick leave
  • Matching retirement contributions
  • Discounts from a variety of vendors and service providers for personal expenses

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE:What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

Cultural Participation Program Coordinator | Arizona State University
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