California - US Full Time 2 months ago

Position Title: School Bookkeeper
FLSA Status:Full Time, Non-Exempt
Reports To:Principal

Under the direction of the Principal, the School Bookkeeper is responsible for performing a variety of bookkeeping and accounting duties.

Responsibilities (to include but not limited to):

Human Resources

  • Prepare and process bi-weekly payroll
  • Prepare employment records; conduct employee onboarding and termination protocols; ensure employees elect or decline benefit programs
  • Prepare and submit substitute teacher documentation
  • Maintain employee files with required documentation
  • Employee liaison for benefit management
  • Prepare and submit information as required by Diocesan HR Department


  • Process vendor payments and maintain vendor files
  • Track and submit 1099 data
  • Record deposits and maintain associated backup documents
  • Record diocesan auto debits and other electronic transactions in a timely manner
  • Ensure timely preparation of donor acknowledgements
  • Perform bank statement and balance sheet account reconciliations in a timely manner
  • Oversee the financial aspects of school fundraisers as necessary
  • Prepare and submit information as required by Diocesan Finance Office


  • Prepare journal entries as necessary
  • Assist with budget development and ensure its entry into QuickBooks
  • Run periodic financial reports
  • Perform year-end processing tasks
  • Maintain accounting records and ensure appropriate record retention
  • Ensure compliance with diocesan financial controls and policies

Tuition Management

  • Ensure all families are billed through a Tuition Management System
  • Setup tuition agreements, assist families with billing and system inquiries and monitor to keep accounts in good standing
  • Ensure incidental billings (Extended Care, Hot Lunch, Field Trips, etc.) are billed timely through a Tuition Management System
  • Review delinquency reports periodically and collaborate with Principal as necessary to resolve non-payment issues
  • Ensure family data is kept up-to-date

Nutrition Program Management

  • Complete training as Program Director
  • Obtain Kitchen Manager Certification
  • Complete training for individual programs, reimbursement steps, yearly reports
  • Maintain contact with State Nutrition Department and San Diego Unified School District meal provider
  • Prepare claims and reimbursements
  • Maintain smooth operation of daily operations including overseeing food server
  • Maintain Nutrition bank account and pay all program bills
  • On occasion, must fill in as food server when designated food server is out sick



  • Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church
  • Demonstrated communication skills, verbal and written
  • Demonstrated human relation and interpersonal skills
  • Strong organizational and time management abilities; self-starter able to perform multiple tasks simultaneously
  • Demonstrated ability to maintain confidentiality
  • Demonstrated ability to work collaboratively in a team environment
  • Knowledge of GAAP
  • Professional demeanor
  • Proficient in Database Management, Microsoft Office, Excel, Financial Transactions, and QuickBooks with demonstrated ability to learn new systems and software


  • Must successfully pass a background check
  • Bachelor degree in finance or accounting; or equivalent experience
  • 3-5 years’ experience as a bookkeeper
  • Diocesan experience preferred
  • Fluency in Spanish speaking and writing preferred

Physical Demands

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the St. Rita School facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Please send all Cover Letters and Resumes to

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