Great Falls - MT Part Time 2 months ago

Office Manager & Bookkeeper

Are you someone who looks forward to a challenge? Wants to be a valued member of a productive team? Likes to work with people? We are looking for our next Office Manager and Bookkeeper for our small commercial construction company. This is a part-time position, but for the right individual a full-time position would be considered.

Opportunity:

This position is responsible for handling a wide variety of assignments and tasks involving the administrative support function of the office staff and performing the bookkeeping.

Office Manager Duties include:

1. Maintain a reliable office presence during regular business hours

2. Manage General office activities

a. Maintain clean office presentation

b. Answer phone, messages

c. Respond directly or forward email to proper staff

d. Receive and sort mail, sign for deliveries

e. Run errands

f. Purchase office supplies

3. Manage Administrative details

a. Report directly to company partners

b. Function as personal secretary to company President and Project Managers

c. Company items to over see

i. Corporate calendar

ii. Email monitoring

iii. Web page design/maintain

iv. Christmas party/ parties

d. Assist Project managers with:

i. Submittals

ii. O&M Manuals

iii. Project budget reporting

iv. Invoicing Reports

e. Notary of the public (preferred)

f. Type, photocopy, fax, file all general correspondence

g. Maintain sub contactor insurance records

Accounting Duties include:

a. Quickbooks (QB) to enter all data for company.

b. Generate client job application for payments in QB on a monthly basis.

c. Liaise with subcontractor monthly payments.

d. Maintain Accounts payable and accounts receivable, enter deposits, handle invoicing and bill payments.

e. Deposited checks

f. Reconcile Bank and credit card statements in QB monthly basis

g. Generate percent complete reports, profit and loss, journal reports, Cash flow reports, all in QB on monthly basis

h. Payroll on a weekly basis

i. All City, state, Federal tax payments and forms responsibilities (annually, quarterly, weekly)

j. Organize tax, accounting info for yearend taxes

Qualifications:

The person we’re looking for is exceptionally service-oriented. Whether you’re working with an internal colleague or an external vendor, we want someone who gets excited about working well with a diverse range of people.

The person who thrives in this position will be able to monitor and prioritize work to meet important deadlines. You’ll pay attention to the details and apply your organizational skills to advance business objectives and help your team succeed. This position will interface with executives and company leadership—a positive outlook and professional bearing will serve you well.

Minimum of five years’ work experience as an administrative assistant or similar role. Proficiency in the Quickbooks and MS Office Suite, including Word and Excel in particular, is a must.

Preferred qualifications include:

  • Previous experience supporting executives.
  • Experience with Quickbooks.
  • Background in composing business correspondence, memos, and formatting reports.
  • Familiarity with the construction environment, practices, and procedures.

Must have a valid driver license and insurable driving record.

Salary: $18 – $25/hour

Benefits:

  • Depending on roles and responsibilities, a hybrid work schedule may be available
  • Paid Holiday Leave
  • 401K contribution

Job Type: Part-time

Pay: $18.00 – $25.00 per hour

Benefits:

  • 401(k)
  • Flexible schedule

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Great Falls, MT 59405: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Microsoft Office: 5 years (Preferred)
  • Bookkeeping: 5 years (Preferred)

Work Location: One location

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