California - US Full Time 2 months ago

Position Title: School Bookkeeper
FLSA Status: Full Time, Non-Exempt
Hours: 30-35 Hours
Reports To: Principal

Under the direction of the Principal, the School Bookkeeper is responsible for performing a variety of bookkeeping and accounting duties.


Human Resources

  • Prepare and process bi-weekly payroll
  • Prepare employment records; conduct employee onboarding and termination protocols; ensure employees elect or decline benefit programs
  • Prepare and submit substitute teacher documentation
  • Maintain employee files with required documentation
  • Employee liaison for benefit management
  • Prepare and submit information as required by Diocesan HR Department


  • Process vendor payments and maintain vendor files
  • Track and submit 1099 data
  • Record deposits and maintain associated backup documents
  • Record diocesan auto debits and other electronic transactions in a timely manner
  • Ensure timely preparation of donor acknowledgements
  • Perform bank statement and balance sheet account reconciliations in a timely manner
  • Oversee the financial aspects of school fundraisers as necessary
  • Prepare and submit information as required by Diocesan Finance Office


  • Prepare journal entries as necessary
  • Assist with budget development and ensure its entry into QuickBooks
  • Run periodic financial reports
  • Perform year-end processing tasks
  • Maintain accounting records and ensure appropriate record retention
  • Ensure compliance with diocesan financial controls and policies

Tuition Management

  • Ensure all families are billed through a FACTS Tuition Management System
  • Setup tuition agreements, assist families with billing and system inquiries and monitor to keep accounts in good standing
  • Ensure incidental billings (Extended Care, Hot Lunch, Field Trips, etc.) are billed timely through a Tuition Management System
  • Review delinquency reports periodically and collaborate with Principal as necessary to resolve non-payment issues
  • Ensure family data is kept up-to-date



  • Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church
  • Demonstrated communication skills, verbal and written
  • Demonstrated human relation and interpersonal skills
  • Strong organizational and time management abilities; self-starter able to perform multiple tasks simultaneously
  • Demonstrated ability to maintain confidentiality
  • Demonstrated ability to work collaboratively in a team environment
  • Knowledge of GAAP
  • Professional demeanor
  • Proficient in Database Management, Microsoft Office, Excel, Financial Transactions, and QuickBooks with demonstrated ability to learn new systems and software


  • Must successfully pass a background check
  • Bachelor degree in finance or accounting; or equivalent experience
  • 3-5 years’ experience as a bookkeeper
  • Diocesan experience preferred
  • Requires coordination and manual dexterity, normal mental and visual ability
  • Activities that include walking, sitting, standing, stooping, reaching, handling, hearing, keyboarding and carrying/lifting as required in a normal office environment

Applications are being accepted by way of Edjoin.

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