Margate - FL Full Time 2 months ago
Job Summary:
The Accounting Clerk is responsible for ensuring that homeowners are properly billed, homeowner payments are properly applied in a timely manner and vendor invoices are properly posted and paid in a timely manner


Reasonable accommodations may be made to enable individuals with disabilities to perform job functions.
  • Process billing to homeowner accounts in accordance with each association’s billing schedule.
  • Process, verify, and post check payments to the appropriate homeowner account, association account, or company account.
  • Make account adjustments and research and resolve account discrepancies at the request of the Client.
  • Maintain an accurate billing system for all Clients throughout the year.
  • Pull lockbox payments daily and verify payments are posted correctly to the appropriate account ledgers.
  • Process late fees and send late notes upon approval of the Manager.
  • Process returned payments by updating account ledgers and preparing notification letters.
  • Process and bill special assessments to homeowners at the request of the Manager.
  • Review submitted coupons for accuracy, working with the Manger to resolve any discrepancies.
  • Review vendor invoices for appropriate documentation and approval prior to payment.
  • Prioritize invoices for payment.
  • Respond to vendor inquiries.
  • Provide backup support to accounting team members as needed or assigned.
  • Assist with cashflow management of Clients.
  • Perform other job-related duties as assigned.


  • Verbal and Written Communication Skills.
  • Organizational Skills.
  • Proficient Computer Skills.
  • Strong Mathematical Skills.
  • Attention to Detail.
  • Problem Solving Skills.
  • Accuracy.


Required Education and Experience:
  • Work experience should include a minimum of two years’ experience in an office administration role, preferably in an accounting or bookkeeping role.
  • Proficient knowledge of Microsoft Office including Word, Excel and Outlook
  • High school diploma or equivalent.

Preferred Education and Experience

  • Accounting experience in Community Association or Property Management preferred.
  • Experience with TOPS/Vantaca/Cinc or AppFolio software system preferred.
  • Associates degree in Business, Accounting, or a related field (Required).

Job Type:Full-time


  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Physical Setting:

  • Office


  • Monday to Friday
Work Location: One location
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