Lewes - DE Full Time 2 months ago
Summary:

Under general supervision, prepares accounts payable vouchers and processes checks for payment to vendors.

Other information:

One year’s experience working in an accounts payable or purchasing department environment.

Responsibilities:

Maintains vendor listing and assigns vendor numbers. Picks up mail from the Executive Assistants, mailroom and purchasing department daily. Creates a batch for entering invoices. Calls or emails appropriate departmental contact for accounting information for those invoices not listing a purchase order. Enters those invoices into system (AP20.1) and places on “APP HOLD” and sends for approval. Removes hold code when invoice returned. Enters other matching invoices into system. Sends those invoices to buyer if there are any quantity or item discrepancies and enters note in purchase order. Reviews batch for out of balance. Releases batch and posts to General Ledger. Runs and reviews MA126 (auto match report) for those invoices requiring additional A/P intervention. Runs cash requirement report (AP150) in report mode for selected paid through date. Gets approval for dollar amount from Controller / Accounting Supervisor or CFO. Makes changes if required and runs AP150 again in report mode. Gets final approval. Runs AP150 in update mode. Prepares for check printing by loading check stock in printer. Runs AP155 to create checks and prints checks and copy. Runs AP265 (cash register, 3 copies (A/P, Accounting and CFO). Runs AP170 (payment closing) to close payment cycle. Files reports appropriately. Sorts checks alpha, purchase order purchase and over $10,000. Gives to appropriate staff. Matches invoices for over $10,000 and those requiring immediate signature to Supervisor for additional approval by authorized signer. Matches remaining checks to invoices. Sends checks as required. Files matched checks in appropriate vendor file. Maintains files of paid invoices, accounts payable reports and the check register in an organized filing system. Reviews vendor statements for past due invoices. Researches vendor problems and responds to vendors and departmental requests regarding payments. Extensive work with Buyers to resolve issues. Adheres to hospital policies, procedures, objectives, quality assurance, safety and infection control standards.

Competencies and skills:

Essential:

  • Clear Communication Skills Both Written And Verbal
  • Knowledge Of Basic Computer Programs
  • Able To Keep Confidential Information Regarding Patients, Team Members
  • Able To Withstand Crisis Situations
  • Has Skills To Provides Customer Service To Patients, Team Members And Visitors
Education:

Essential:

  • High school graduate or equivalent
Location: Hospital-Main Campus
Shift : Monday – Friday 8 hour Day Shift
FTE: 1.000000
Work Status: Full Time
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